Due Diligence

The following guidance note details the relevant due diligence documentation that Horizon will require before a business  relationship can be established. Please read this section carefully and contact our office should you have any queries. It  should be noted that the information and documentation requested below represents the minimum requirements
and additional information may be requested.

Private Individuals

Identity Verification - Correctly certified copy of one of the following, current documents:

• Passport
• Drivers licence bearing a photograph
• Government issued ID card
• Armed forces ID card

Address Verification - Any two of the following documents for each individual:

• Utility bill
• Bank statement (does not include statements for store cards)
• Correspondence from a central or local government department or agency (e.g. States and parish authorities)

The above documents should be no more than three months old at the time of application and should preferably be  originals. If original documents cannot be provided they should be correctly certified in accordance with the guidance set out below.

Note regarding PO Box addresses
Where an individual resides in a jurisdiction where the use of PO Box addresses is commonplace (e.g. South Africa), Horizon are still required to verify the residential address although it is appreciated that it may be impossible to provide the documentation referred to above. In such cases Horizon will require the following:

• A certified copy of the agreement with the Post Office that shows both the PO Box and residential address, or;
• Two certified address verification documents, one of which must show both the PO Box number and residential address

Private company

• Certified copy of the register of Directors and Secretary
• Identity and address verification documents for each of the directors in line with the requirements detailed above for Private Individuals
• Certified copy of the list of authorised signatories
• Certified copies of the Memorandum & Articles of Association and any notification of change of registered office details and/or name change
• Copy of the share register in order to prove beneficial ownership or, if held in nominee, confirmation on who’s behalf the shares are held
• Identity and address verification documents for each beneficial owner holding a 25% or greater share of the company, in line with the requirements detailed above for Private Individuals

Private company owned by a trust

• Certified copy of the register of Directors and Secretary Identity and address verification documents for each of the directors in line with the requirements detailed above for Private Individuals Certified copy of the list of authorised signatories
• Certified copies of the Memorandum & Articles of Association and any notification of change of registered office details and/or name change
• Extract from the trust deed showing the relevant parties to the trust
• Identity and address verification documents for the settlor, in line with the requirements detailed above for Private  Individuals
• Where the trustee is not a Jersey regulated trust company, please contact us for guidance.

Acceptable persons to certify evidence of identity (suitable certifiers) may include:

• a member of the judiciary, a senior civil servant, or a serving police or customs officer;
• an officer of an embassy, consulate or high commission of the country of issue of documentary evidence of identity;
• a lawyer or notary public who is a member of a recognised professional body;
• an actuary who is a member of a recognised professional body;
• an accountant who is a member of a recognised professional body;
• a tax advisor who is a member of a recognised professional body;
• an individual that is qualified to undertake certification services under authority of the Certification and International Trade Committee (in Jersey this service is available through the Jersey Chamber of Commerce); and
• a director, officer, or manager of a regulated financial services business which is operating in a well-regulated jurisdiction, or of a branch or subsidiary of a group headquartered in a well- regulated jurisdiction which applies group standards to subsidiaries.

A suitable certifier must certify that:

• he/she has seen original documentation verifying identity and/ or residential address;
• the copy of the document (which has been certified) is a complete and accurate copy of that original; and
• where the documentation is to be used to verify the identity of an individual and contains a photograph, the certifier must state that the photograph bears a true likeness to the individual concerned

Suggested wording for documents bearing a photograph “I certify that this is a true copy of the original document, of which I have seen, and the photograph bears a true likeness of .....(individuals name)” The certifier must also sign and date the copy document, and provide adequate information so that he/she may be contacted in the event of a query. An adequate level of information to be provided by a suitable certifier would include his/her name, position or capacity, address and
a telephone number or email address at which he/she can be contacted.